Staff the event, run the positions, close out the night.
For event security providers coordinating staffing, assigned positions, schedules and incident follow-up.
| Position | Needed | Confirmed | Status |
|---|---|---|---|
| Gate A | Bag check | 8 | 8 | Staffed |
| Gate B | Ticket scan | 6 | 5 | 1 open |
| Floor | Pit barrier | 10 | 10 | Staffed |
| Backstage access | 4 | 2 | 2 open |
| Lot patrol | 3 | 3 | Staffed |
Event security scales up fast and back down the next day. One event may need forty staff across gates, screening, floor and backstage, many of them part-time. The staffing plan, the check-in at the gate and the post-event report all need to agree.
Common operating challenges in event security
Last-minute staffing gaps
Confirmed staff drop out the day of the event and positions go unfilled.
No clear position map
Staff arrive without knowing their position, reporting line or post instructions.
Incidents reported days later
Ejections and medical calls are written up from memory after the event.
What changes with one connected system
Positions per event
Define the positions and headcount each event requires.
Confirmed staffing
Assign staff to positions and track who has confirmed.
Check-in against the plan
Compare who was scheduled with who actually arrived.
Same-night reporting
Incidents are written during the event and reviewed before the client sees them.
One event, quote to report
Quote from positions
Build the quote from positions, hours and rates.
Staff the positions
Assign staff and track confirmations ahead of the date.
Check staff in
Record arrivals and move staff to fill open positions.
Close out
Review incident reports and approve hours before invoicing.
Better for the office and for the people on post
For agency management
- See open positions before doors open
- Compare actual labor to the event quote
- Deliver incident reports the next day, not next week
For officers and supervisors
- Know your position and arrival time ahead of the event
- Read position instructions before you arrive
- Report incidents while details are fresh
Which mobile app does what
Both apps connect to the same agency record. Neither is listed in the App Store or Google Play yet.
ORVATRIX Field
Event staff see their position, check in and report incidents.
Explore FieldORVATRIX Command
Event leads watch staffing levels and incident activity.
Explore CommandRelated solutions
Hospitality & Nightlife Security
Busy venues, variable staffing and incident documentation that holds up the next morning.
Executive Protection
Details, team assignments and tightly controlled records for protective work.
Contract Security & Guarding
Standing posts, client sites and the officers who keep them covered around the clock.
See ORVATRIX built around event security.
See how ORVATRIX can help organize your operation and support the next stage of your company’s growth.
Free plan: 1 agency account and up to 5 client accounts.